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Submit certified documents

In order to become unconditionally admitted to your (pre)Master’s programme, you need to undertake a number of steps so that you are allowed to start the (pre)Master’s programme in September. The deadlines to submit proof of graduation vary depending on your nationality and where you have obtained your previous education.

  • Dutch prior education

    If you will obtain or have obtained your Bachelor's degree at a Dutch university, you don't have to submit certified documents to show proof of your graduation. You do need to inform us about your graduation via the form below, so that we will be able to verify it.

    The deadlines for informing us about your graduation are as follows:

    • 31 August for students with a Dutch or EU/EEA nationality;
    • 1 August for students with a non-EU/EEA nationality.

    These deadlines apply to UvA students as well.

    It may take several weeks for your university to register your graduation. Have you completed all courses of your Bachelor's programme, but is your graduation not yet registered? Then we also accept a graduation statement, sent by an official representative of your university. They can send a graduation statement to:

    Without proof of graduation, your enrolment cannot be finalised and you will not be able to start your (pre-)Master’s programme in September.

  • Non-Dutch prior education

    If you obtain or have obtained your Bachelor's diploma at a non-Dutch university, you need to submit the following certified documents:

    • Certified copies of both your original and translated higher education diploma(s).
    • Certified copies of both your original and translated final transcript(s).

    If your diploma will not be issued before the stipulated deadline (see below), you can submit a graduation statement instead. In this graduation statement, your university needs to declare that you have fulfilled all graduation requirements and have graduated from your (Bachelor's or Master's) degree programme, stating your exact graduation date. This graduation date cannot be later than 31 August 2023. The document should be on official letterhead of your home institution and has to contain the following information:

    • First (given) name and Last name;
    • Date of birth;
    • Country of birth;
    • Current Bachelor’s education;
    • That you have completely fulfilled all graduation requirements from your Bachelor’s and/or Master’s programme;
    • Firm graduation date (note: this has to be any date before 1 September 2023. ‘Expected’ or 'provisional' graduation dates are not accepted);
    • Stamp and signature from a representative of your home institution.

    Please note: You have to send in certified documents of all previous (Bachelor and/or Master)degree programmes that you applied with.

Deadlines for sending certified documents

These deadlines apply to students with a non-Dutch prior education.

For applicants who need both an entry visa and a residence permit*
1 May 2023

For applicants who only need a residence permit*
1 June 2023

For applicants who do not need a residence permit or entry visa (students with EU/EER nationality)
1 August 2023

* Do you already have a residence permit for study from another Dutch educational institution? The UvA Immigration team will need to send a new application to the Dutch Immigration and Naturalisation Service (IND) to transfer your current residence permit to our university. This is a so-called ‘change of educational institution’ application. If this applies to you, see the steps you must take and the relevant deadlines under “Dutch prior education”.  

What is a certified document?

A certified copy is an official copy of the original document with an original stamp and signature of a representative of your home institution or a notary. This is therefore not the same as a photocopy of a certified document. Please do not send us the original documents as we are not responsible in case any documents get lost in the process. Furthermore, we are not able to return you the documents you sent. Transcripts, diplomas and graduation statements (if applicable) in any language other than English, Dutch, French or German should be submitted in their original language along with an official and certified translation made by a sworn translator.

certified docs

How to submit your certified documents

Make sure that we receive the certified copies of your documents well before the deadline that applies to you. Once your documents have been processed and accepted, a checkmark will appear next to ‘Accepted to the (pre-)Master's programme’ in your Enrolment Checklist, and you will receive your letter of official acceptance to the (pre-)Master’s programme. 

Important: Documents uploaded directly to your MyInfo are not checked, verified or accepted. Please only use the options mentioned below.

  • Through a secure portal

    We accept certified documents sent to us through a secure portal, such as: Parchment, Digitary, Hear, E-Script, Gradintelligence, CSSD (formerly CHESICC), etc. You can send these documents to the following e-mail: Please note: we can only accept certified documents sent by students if they are submitted through a secure portal.

    Unsure whether your university's secure portal is accepted? Contact us.

  • Via email

    We accept certified documents sent to us by an authorised official at your home institution (such as the Registrar’s Office).
    Documents should be sent to

    Important:  We do not accept digital documents sent to us by students and/or from a student email address.

  • Hard copies

    If you are not able to send us your certified documents digitally in the manners described above, you can send us your certified graduation statement, diploma and final transcript of records by post:

    University of Amsterdam
    Graduate School of Humanities, Admissions Office
    PO Box 93055
    1090 BB Amsterdam, The Netherlands

    Please note that certified documents sent via registered post or courier cannot be sent to our PO Box.  If you are sending your certified documents via registered post or courier, use this address instead:

    University of Amsterdam
    Graduate School of Humanities, Admissions Office
    Turfdraagsterpad 15-17
    1012 XT Amsterdam, The Netherlands

    If your documents are not properly certified (for example plain photocopies), we cannot accept them.